Provides high-quality administrative support in a timely, accurate, and courteous manner.
DUTIES AND RESPONSIBILITIES
Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions. Handles Concur expense reports for union employees.
Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals. Assists payroll in obtaining documentation as needed.
Collects and distributes mail, including resolving all mail issues.
Enters inspection data and runs Substation Inspection reports for distribution to Members. Creates billing invoices provided to Members for equipment repairs and services rendered.
Provides support for the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner. Schedules work, appointments, meetings, training, and travel arrangements.
Maintains inventory, responsible for ordering breakroom and office supplies.
Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
Provides Executive Staff Meeting support for meetings held at both Spencer locations.
Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
Performs other duties as assigned.
JOB SPECIFICATIONS
Education
High School Diploma or GED minimum
Associate’s Degree in Business or related field preferred
Experience
7 years’ prior office experience
Skills and Abilities
Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software
Ability to communicate with individuals at all levels and work as part of a team
Strong written and oral communication skills
High level of confidentiality required
Strong organizational skills and attention to detail
Strong customer service orientation
Ability to manage multiple projects with varying scopes and timelines
Valid Indiana Driver’s License required
Hoosier Energy is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, age, ancestry, genetic information, disability, veteran status or any other characteristic protected by federal, state or local laws.